The Difference Between a Paycheck and a Pay Stub

What is a pay stub

State tax rates vary significantly from state to state; some states, like Florida and Texas, don’t have a state income tax. If you need to pay state income taxes, they are calculated in much the same way as federal income taxes. Many jurisdictions require employees to pay taxes and contributions, such as income tax, national insurance, and unemployment tax. The employer is often responsible for calculating, withholding, and transferring the correct amounts of employee tax to the local tax authority. Pay stubs are important documents that give employees transparency in how they are getting paid. It also gives year-to-date information so that the employee can see how they are doing for the entire year.

If there is a question about an employee’s pay, you might need to solve the issue by looking at the payroll stub. You can also use check stubs to fill out each employee’s Form W-2 during tax time. On the pay stub, create a separate line for each tax and show the amount withheld for the current pay period and year-to-date.

Some states require that employees opt in to receive electronic payslips. In addition, some states that allow electronic payslips require that employees have the ability to print their pay stubs if they wish. Be sure to check the rules around electronic payslips for the states in which your business operates. Regardless of whether payslips are required by law in your state, many businesses choose to issue pay stubs to all employees. At Skuad, we simplify cross-border payments and benefits for you.

Companies must implement innovative strategies to give their current benefits packages a major overhaul to stay competitive in 2023. If you operate in multiple states, you may have to meet several different requirements. Net pay is the actual dollars paid to the worker, after all

deductions. As a self-employed person, you will still find pay

stub records extremely useful. The Fair Labor Standards Act (FLSA) was established to provide regulations that protect American workers from unfair employment practices.

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But manually tracking all the information you need to include on pay stubs is a time-consuming hassle. With Hourly, there’s no need to worry about keeping track of employee hours or deductions. Our app automatically tracks wages, hours, and deductions, allowing you to issue accurate, up-to-date pay stubs with a few simple clicks.

What is a pay stub

Throughout your time working, from your very first to your last paycheck, you pay FICA taxes. This earns you credits for social security benefits you can access when you retire. A pay stub, on the other hand, summarizes all the amounts contained within a paycheck.

How to Get a Copy of Your Pay Stub

Some red flags to look out for on your pay stub include the misspelling of key personal information such as your name or Social Security number. Other red flags can include no tax withholdings or inconsistent pay. It is good practice to review your pay stub when received and make sure there are no discrepancies. When you become an employed individual, whether that be part-time or full-time, you are likely to receive a pay stub. To read it and understand how much income you are actually receiving, there are certain sections and tax laws to understand. Paying a globally distributed team can be challenging; there are so many different local requirements and regulations to consider – including pay stubs.

What is a pay stub

The information contained within a pay statement is subject to federal and state employment recordkeeping laws. The IRS requires employment tax records to be saved for four years after filing fourth-quarter taxes for the year. Under the Fair Labor Standards Act (FLSA), What is a pay stub employers must retain payroll records for three years and save documentation showing how they determined wages for two years. If a state has different requirements than the federal government, employers must abide by whichever length of recordkeeping is greater.

Here’s a list of the parts of a pay stub followed by a pay stub example:

If you’re an employee, you can usually access pay stubs via email or through your company’s payroll portal if they have one. However, some employers still use physical paychecks, in which case, paper pay stubs are typically attached via perforation. It’s important for both the employer and employee to keep paper pay stubs and copies safe for future reference. For example, there’s no federal law mandating the use of pay stubs in the US, but certain states require them.

On the employee’s pay stub, net pay is recorded both for the pay period and cumulatively for the year. Typically, pay stubs for hourly workers show the number of hours the employee worked. Salaried employees’ pay stubs may also show the number of hours they recorded working if they track their time. If the employee works over 40 hours in a week and is eligible for overtime pay, those hours should be on their pay stub. Pay stubs are documents given to employees that break down their gross pay, deductions, and net pay for each pay period. While payslips are not required by federal law, they are required in many states, and there are many reasons you might consider issuing them.

  • All calculations of deductions and income tax withholdings

    are based on current tax laws and requirements, which we keep up to date with

    every new tax year.

  • HR and payroll staff are usually responsible for managing pay stubs each pay cycle.
  • It’s important to know how to read and understand why these are listed and taken from your gross pay.
  • Still, it’s good to have a record of each payroll period and paycheck, should that information be called into question.

Pay stubs are essential because they provide transparency between employers and employees and help prevent pay-related conflicts. You can avoid problems with issuing your own pay stubs by using FormPros software. A pay stub can help the contractor verify that the dollar amount on the 1099 is correct. If Acme Manufacturing pays you $5,000 for contracting work in 2020, that dollar amount should be listed on the 1099, and on the year-end pay stub. If the amounts don’t agree, contract the client to resolve the problem. Fill out your account info, attach a void cheque or deposit slip, and then submit it to your manager or payroll department.

Do states require employers to provide pay stubs?

The principle behind federal income tax is that the government withholds a certain percentage of the money you earn in a year. However, that percentage can be fiendishly difficult to calculate for any individual. Net pay is the amount of money you “take home with you” after the deductions are taken out of your paycheck.

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Other deductions may include health/life insurance premiums, contributions to an employer-sponsored pension plan, or union dues, where applicable. These deductions may also have their own section depending on the pay stub format your employer uses. This is the total amount of income and deductions since the start of the year, including the current pay period.

The hours worked total is particularly important for

non-exempt (hourly) workers. The pay stub should include regular hours (up to

40 hours per week), and overtime hours. A dishonest person may create a fake pay stub to support income listed on a loan application.

You’re in charge of keeping up with changing tax laws, correctly classifying workers, and recordkeeping for compliance. If you are a government employee receiving payment from the state, you can often request copies of pay stubs directly from the state government website. In New York, for example, you just need to input some personal information, as well as the pay period you are asking for. If you are unsure about login information or where to find a pay stub, you can ask your manager or someone in the human resources department to assist you. They will likely provide you with online access or give you physical copies of the pay stubs for any given pay period. Health savings accounts (HSAs) and flexible spending accounts (FSAs) are programs designed to allow people with health insurance to put money aside for qualified medical expenses.

There are many free tools available, as well as premium packages. Workers determine their federal income tax withholdings amounts

by completing Form W-4, and each state has a tax withholding form. If you’re the owner of a single-member LLC, for

example, it’s important to keep track of all payments made from the LLC to your

personal bank account. You need to separate your business expenses from

personal transactions, so that you can report the correct amount of business

profit on your tax return.

Your personal data is 100% secure & private when creating documents with Form Pros. Canada’s Old Age Security (OAS) pension helps seniors supplement their incomes and, along with the Canada Pension Plan, is part of the country’s public retirement income system. List each contribution on its own line with current and year-to-date totals. We provide third-party links as a convenience and for informational purposes only. Intuit does not endorse or approve these products and services, or the opinions of these corporations or organizations or individuals.

Your pay stubs may also be requested if you are moving into a new house or renting. Landlords and financial lenders may use your pay stubs to verify your income to be sure you can afford the rent or mortgage. They may also be applicable when seeking other types of loans such as car loans. Create a pay stub for your employees in no time with this easy-to-use template. Read our guide to find out what your pay stubs should include and how to create them efficiently and compliantly for your global team. This is a simple pay stub that has all the elements required in the pay period.